E-Invoicing for State Authorities in Germany

E-invoicing procedures are not the same in every state in Germany. It’s quite ironic that the e-invoicing standards introduced in the E.U (and Germany, by extension) have created such confusion. After all, the new e-invoicing standards were supposed to make invoicing simpler. Despite e-invoicing rules in German states seeming a bit messy, it seems that the long-term advantages will outweigh the short-term disadvantages.

Here is a simple guide so that each specific State’s e-invoicing requirements in Germany are clear.

Direct Federal Administration

Transmission channels:

Upload: Zentraler Rechnungseingang des Bundes (ZRE)
E-Mail
Peppol

Links:

Indirect Federal Administration

Transmission channels:

Upload: Rechnungseingangsplattform (OZG-RE)
E-Mail
Peppol

Links:

FAQ

Generate, send and receive electronic invoices – register now free of charge!

Baden-Württemberg

Transmission channels:

Links:

E-Rechnung beim Zentralen Rechnungseingang des Landes einreichen

Summary:

From 1 January 2022, you are obliged to issue electronic invoices if you provide services to the public administration at the state level. Exempt from this are invoices that do not exceed EUR 1,000 net (and were issued by 31.12.2025) or contain invoice data requiring secrecy.
This obligation does not apply to invoices to the public administration at the municipal level.

Bayern

Transmission channels:

Upload: Zentraler Rechnungseingang des Landes
E-Mail

Links:

Summary:

For municipalities, associations of municipalities, district offices and other legal persons under public law subject to the supervision of the Free State of Bavaria, these obligations shall initially apply to the upper threshold range from 18.4.2020 and, with a transitional period of two years from 18.4.2022, also to the lower threshold range (from € 1,000).

Berlin

Transmission channels:

PEPPOL via Invoice-Portal.de
Upload: Rechnungseingangsplattform (OZG-RE)
E-Mail

Links:

E-Rechnung im Land Berlin

Summary:

Since 16.04.2020, public contracting authorities in the state of Berlin have been obliged to be able to receive and process electronic invoices.

Brandenburg

Transmission channels:

Upload: Rechnungseingangsplattform (OZG-RE)
E-Mail
Peppol

Links:

Bremen

Transmission channels:

Upload: Bremer E-Rechnungsportal (zERIKA)
E-Mail
PEPPOL (Das vorrangige Verfahren)

Links:

Willkommen auf dem Bremer E-Rechnungsportal

Hamburg

Transfer channels:

Peppol via Invoice-Portal.de
E-mail to rechnung(at)xrechnung.hamburg.de (registration required)
Upload
The preferred method for dispatch is via Webservice/PEPPOL.

E-invoice standards:

XRechnung

Links:

https://www.hamburg.de/politik-und-verwaltung/behoerden/finanzbehoerde/einrichtungen/landesbetrieb-kasse-hamburg/e-rechnung-206352

Summary:

Since 1 January 2022, all contractual partners of public contracting authorities are obliged to send invoices electronically in the new XRechnung standard format. This generally applies from a net amount of 1,000 euros for goods and services and 3,000 euros for construction services.

Hessen

Transmission channels:

E-Mail

E-Invoice format

XRechnung

Links:

Mecklenburg-Vorpommern

Transmission channels:

Upload: Rechnungseingangsplattform (OZG-RE)
E-Mail
Peppol

E-Invoicing format:

XRechnung

Links:

Elektronische Rechnung – Entgegennahme durch öffentliche Auftraggeber

Niedersachsen

Transmission channels:

Upload: NAVO
E-Mail: ePoststelle,
eRechnung@niedersachsen.de
Peppol

E-Invoicing format:

XRechnung

Links:

eRechnung in Niedersachsen

Nordrhein-Westfalen

Transmission channels:

Upload: E-Rechnungsportal
E-Mail: eingang@erechnung.nrw

E-Invoice format:

XRechnung

Links:

Rheinland-Pfalz

Transmission channels:

Upload: E-Rechnungseingang
E-Mail: ZRE–RLP@poststelle.rlp.de

E-Invoice format:

XRechnung

Links:

Saarland

Transmission channels:

Upload: E-Rechnungseingang
E-Mail: ZRE–RLP@poststelle.rlp.de

E-Invoicing Standards:

XRechnung

Links:

Das Informationsportal zum zentralen E-Rechnungseingang für das Saarland

Sachsen

Transmission channels:

Upload:Rechnungseingangsplattform (OZG-RE)
E-Mail
PEPPOL

E-Rechnungsstandards:

XRechnung

Links:

Sachsen-Anhalt

Transmission channels:

Upload: E-Rechnungsportal
E-Mail:land@erechnung.sachsen-anhalt.de, kommunen@erechnung.sachsen-anhalt.de
PEPPOL: 15-Land-56, 15-Kommunen-42

E-Invoice formats:

XRechnung

Links:

E-Rechnung

Schleswig-Holstein

Transmission channels:

Upload: E-Rechnungsportal
E-Mail

E-Invoice format:

XRechnung

Links:

E-Rechnungsportal
Landesverordnung

Connection to Landesportal

Thüringen

Transmission channels:

Upload: Zentrales Rechnungseingangsportal (OZG-RE)
E-Mail
PEPPOL

E-Invoice format:

XRechnung

Links:

E-Rechnung im Freistaat Thüringen

Last update: 19.06.2022

If you are looking for an e-invoicing solution to create, send and receive electronic invoices consider the Invoice-Portal.

You can easily invoice German State Authorities, the German Federal government, the Deutsche Bahn, and any company — in Germany or internationally. You can even send your invoices via email or Peppol. All of this and more from within a single, simple software.

With Invoice-Portal — a certified Peppol Access Point — you can send invoices to:

Central invoice receipt platform of the federal government (ZRE)
OZG-compliant invoice receipt platform (OZG-RE): Berlin, Brandenburg, Mecklenburg-Western Pomerania, Saxony, Saxony-Anhalt, Schleswig-Holstein, Thuringia
Bremen e-billing portal (zERIKA)
And through the e-mail feature, you can send and receive invoices to/through and from:
Baden-Württemberg, Bavaria, Hamburg, Hesse, Lower Saxony, North Rhine-Westphalia, Rhineland-Palatinate, Saarland

If you have any questions about the Invoice Portal, please do not hesitate to contact us

Phone: +49 561-56014568
Email: info@invoice-portal.de