REWE Group
REWE Group receives supplier invoices by e-mail or via EDI. The e-mail channel uses company-specific addresses and requires registration — invoices sent before the assigned start date are automatically rejected. Every Group company has its own invoice e-mail address, listed in the customer list issued by REWE.
Submission channels
PDF or ZUGFeRD, sent to the address of the specific REWE company from a registered sender address.
Registration required before the first invoice
EDI
EDIFACT EANCOM INVOIC. Paperless EDI INVOIC without digital signature is the standard. Credit notes go through the same message using qualifier 381 instead of 380.
Set up via the REWE Group Supplier Portal
Onboarding for the e-mail channel
- Register with a completed registration form. An e-mail listing the addresses is not sufficient — the form is scanned and processed electronically.
- Notify both the sender address and a response address. Invoices may only be sent from the registered sender address; incorrect invoices are returned to the response address.
- Processing takes three to four business days, after which REWE confirms an individual start date.
- Invoices sent before the start date are automatically rejected and not booked.
- Changes to sender or response addresses must be submitted the same way.
Accepted formats
- PDF — one invoice or one credit note per file.
- ZUGFeRD — received and processed by the system.
- EDIFACT EANCOM INVOIC — for suppliers connected via EDI.
E-mail requirements
- One process per e-mail: one invoice plus attachments, or one credit note plus attachments.
- One invoice or credit note per PDF file. Invoice and attachment must not be merged into a single file.
- Attachments go in as separate PDF files or Excel tables. An e-mail may carry at most two PDF files — the invoice and one attachment.
- Maximum total e-mail size: 30 MB.
- Use the invoice address for the specific customer as given in the customer list.
- Invoices must meet the statutory requirements of § 14 UStG.
Required data
| Field | Requirement |
|---|---|
| Cost centre | 10-digit, mandatory |
| Invoice recipient GLN | Mandatory |
| Goods recipient GLN | Mandatory |
| Customer number | Required for correct assignment to a REWE region; requested through the onboarding mailbox |
The customer list shows the legal headquarters of each company. Invoices do not have to be adjusted to that address — the usual invoicing address stays, only the e-mail address must match the customer.
Automatically rejected
- Invoices sent before the assigned start date
- Invoices sent from an address other than the registered sender address
- Invoice and attachment combined in one PDF file
- More than two PDF files in one e-mail
- Invoices sent to the onboarding mailbox — they are not forwarded to the responsible company
