Schwarz Group (Kaufland / Lidl)
Kaufland and Lidl receive supplier invoices through EDI. Orders (ORDERS), delivery notes (DESADV) and invoices (INVOIC) run through an EDI standard programme integrated into the ERP system; documents are transmitted as structured data without manual intervention. Suppliers choose between three connection options depending on their own technical setup.
Connection options
Classic EDI
For partners with their own EDI system or a provider. Data is exchanged directly between the two EDI systems according to the GS1 EANCOM industry standards.
Transmission via AS2 or X.400
WebEDI portal
For small and medium-sized suppliers without an EDI system and with no plans to introduce one. Orders are viewed in the browser, then despatch advice and invoice are created in a turnaround procedure — data is carried over from the preceding document.
Free of charge; the portal generates the EDI messages automatically
SELF-EDI portal
Workflow-based Schwarz Group solution covering the connection process and everything after it. Guides the supplier through each step up to go-live and is used for self-registration and master data maintenance.
Shared across the Group; Lidl operates its own instance
Document types
| Message | Direction | Content |
|---|---|---|
| ORDERS | To the supplier | Purchase order |
| DESADV | To Kaufland / Lidl | Despatch advice, delivery note |
| INVOIC | To Kaufland / Lidl | Invoice |
Getting connected
- The process starts with your contact person at Kaufland or Lidl — there is no open self-service entry point for new business partners.
- The SELF-EDI portal then carries the connection through to go-live. Self-registration replaces the previous multi-day manual setup.
- Master data is maintained by the supplier directly in the portal.
Processing
- Document data is checked automatically for completeness and plausibility; errors trigger a notification to the business partner.
- Successful transmission and delivery of documents is evidenced through the communication protocol in use.
Not to be confused with the marketplace. Sellers on Kaufland Global Marketplace are in a different relationship: they do not invoice Kaufland, they issue invoices to the end customer themselves and upload them per order. The only exception is the deemed supplier model, where Kaufland issues the customer invoice. EDI, EANCOM and the portals described above do not apply to that channel.
