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Volkswagen Group

The Volkswagen Group uses its centralised platform ONE.KBP and the finance application FIN 3.0 for invoice processing.

Submission Channels

Web Form (Primary)

FIN 3.0 portal — the primary channel for invoice submission. FIN automatically pulls line items from the order when a valid PO number is provided.

EDI

Via approved providers (Unifiedpost, Basware) or EDIFACT (standard VDA 4938).

Field Requirements

Field	Requirement	Status
BT-13 (Purchase Order)	VW purchase order number — FIN pulls line items automatically	MANDATORY
BT-11 / BT-19 (No Order)	Requisitioner name and Requesting Department if no PO exists	CONDITIONAL
BT-10 (Buyer Reference)	Contact information (sometimes used)	OPTIONAL

Construction Invoices

For construction invoices, a PDF visual copy must be uploaded alongside structured data as evidence of work performed.

No-Order Invoices

If no purchase order exists, the invoice cannot be processed without BT-11 (Project reference) and BT-19 (Buyer accounting reference) carrying the Requisitioner name and Requesting Department. These fields are critical for routing the invoice within Volkswagen’s internal approval workflow.

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