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E-invoicing procedures are not the same in every state in Germany.
Actually, it’s quite ironic that the e-invoicing standards introduced in the E.U (and Germany, by extension) have created such confusion. After all, the new e-invoicing standards were supposed to make invoicing simpler!
Well, despite e-invoicing rules in German states seeming a bit messy, it seems that the long-term advantages will outweigh the short-term disadvantages.
In any case, here is a simple guide so that each specific State’s e-invoicing requirements in Germany are clear.
Overview of E-Invoicing Requirement for All German Authorities:
Direct Federal Administration
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Indirect Federal Administration
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Baden-Württemberg
Transmission channels:
- Upload: Zentraler Rechnungseingang des Landes
- E-Mail: rechnung@service-bw.bwl.de
- PEPPOL
Links:
Summury:
- From 1 January 2022, you are obliged to issue electronic invoices if you provide services to the public administration at state level. Exempt from this are invoices that do not exceed EUR 1,000 net (and were issued by 31.12.2025) or contain invoice data requiring secrecy.
This obligation does not apply to invoices to the public administration at municipal level.
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Bayern
Transmission channels:
- Upload: Zentraler Rechnungseingang des Landes
Links:
Summary:
- For municipalities, associations of municipalities, district offices and other legal persons under public law subject to the supervision of the Free State of Bavaria, these obligations shall initially apply to the upper threshold range from 18.4.2020 and, with a transitional period of two years from 18.4.2022, also to the lower threshold range (from € 1,000).
You can create invoices in Invoice-Portal.de and send them directly from the portal via e-mail!
Berlin
Transmission channels:
- PEPPOL via Invoice-Portal.de
- Upload: Rechnungseingangsplattform (OZG-RE)
Links:
Summary:
- Since 16.04.2020, public contracting authorities in the state of Berlin have been obliged to be able to receive and process electronic invoices.
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Brandenburg
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Bremen
Transmission channels:
- Upload: Bremer E-Rechnungsportal (zERIKA)
- PEPPOL (Das vorrangige Verfahren)
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Hamburg
Transmission channels:
- E-Mail: rechnung(at)xrechnung.hamburg.de (registration required)
- PEPPOL
- Upload
E-Rechnungsstandards:
- XRechnung
Links:
Summary:
- From 1 January 2022, all contracting parties of public contracting authorities are obliged to transmit invoices electronically in the new standard format XInvoice. As a rule, this applies to net amounts of 1,000 euros or more for supplies and services and 3,000 euros or more for construction services.
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Hessen
Transmission channels:
Invoicing format:
- XRechnung
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Mecklenburg-Vorpommern
Transmission channels:
- Upload: Rechnungseingangsplattform (OZG-RE)
- PEPPOL
Invoicing format:
- XRechnung
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Niedersachsen
Transmission channels:
- Upload: NAVO
- E-Mail: ePoststelle,
eRechnung@niedersachsen.de - PEPPOL (ab April 2022)
Invoicing format:
- XRechnung
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Nordrhein-Westfalen
Transmission channels:
- Upload: E-Rechnungsportal
- E-Mail: eingang@erechnung.nrw
E-Rechnungsstandards:
- XRechnung
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Rheinland-Pfalz
Transmission channels:
- Upload: E-Rechnungseingang
- E-Mail:ZRE–RLP@poststelle.rlp.de
E-Rechnungsstandards:
- XRechnung
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Saarland
Transmission channels:
- Upload: E-Rechnungseingang
- E-Mail: ZRE–RLP@poststelle.rlp.de
E-Invoicing Standards:
- XRechnung
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Sachsen
Transmission channels:
- Upload:Rechnungseingangsplattform (OZG-RE)
- PEPPOL
E-Rechnungsstandards:
- XRechnung
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Sachsen-Anhalt
Transmission channels:
- Upload: E-Rechnungsportal
- E-Mail:land@erechnung.sachsen-anhalt.de, kommunen@erechnung.sachsen-anhalt.de
- PEPPOL: 15-Land-56, 15-Kommunen-42
E-Rechnungsstandards:
- XRechnung
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Schleswig-Holstein
Anbindung an Landesportal
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Thüringen
Transmission channels:
- Upload: Zentrales Rechnungseingangsportal (OZG-RE)
- PEPPOL
E-Rechnungsstandards:
- XRechnung
Links:
You can create invoices in Invoice-Portal.de and send them directly from the portal via PEPPOL or e-mail!
Note: Last updated on 19.06.2022.
If you are looking for an e-invoicing solution to make creating, converting, and sending invoices simply, consider the Invoice-Portal.
You can easily invoice German State Authorities, the German Federal government, the Deutsche Bahn, and any company — in Germany or internationally.
You can even send your invoices via email or PEPPOL. All of this and more from within a single, simple software.
Through Invoice-Portal — a certified PEPPOL Access Point — you can send invoices to and/or through:
– Central invoice receipt platform of the federal government (ZRE)
– OZG-compliant invoice receipt platform (OZG-RE): Berlin, Brandenburg, Mecklenburg-Western Pomerania, Saxony, Saxony-Anhalt, Schleswig-Holstein, Thuringia
– Bremen e-billing portal (zERIKA)
And through the e-mail feature, you can send and receive invoices to/through and from:
– Baden-Württemberg, Bavaria, Hamburg, Hesse, Lower Saxony, North Rhine-Westphalia, Rhineland-Palatinate, Saarland
Try Invoice-Portal for free today!
