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80%
Faster Processing
50%
Cost Reduction
99.9%
Accuracy Rate
24/7
Availability
CFOs, accounting teams, and IT managers alike benefit from real-time visibility, streamlined approvals, and full compliance with standards like XRechnung and Peppol BIS 3.0. Shorten your payment cycles and eliminate manual paperwork with a solution built for SMEs, large enterprises, and public sector organizations.
Workflow Automation
Automated Invoice Approval Software for Finance Teams
Our invoice approval software helps finance teams automate approval workflows, reduce processing time, and gain full visibility across accounts payable.
Digital Invoice Capture
Incoming supplier invoices (email, PDF, or Peppol) are captured and key data is extracted automatically — no more manual data entry or errors. Advanced OCR and AI ensure all details are recorded accurately.
Smart Routing & Notifications
Invoices are automatically routed to the responsible approvers based on your workflow rules. Approvers receive instant notifications and reminders, reducing waiting times and speeding up approvals. Each step’s status and comments are tracked in the system for transparency.
Pre-Defined Checks & Approval Rules
The software automatically validates invoice fields and checks for duplicates or errors, flagging any issues before approval. You can enforce 3-way matching (invoice, PO, delivery) to detect fraud or discrepancies early.
Faster Approvals Anywhere
Approve invoices via web or mobile. Set SLAs for approval times and let the system send automatic reminders. Real-time dashboards provide full visibility of pending approvals.
Peppol Network Integration
Connect to the Peppol network as a certified Access Point.
Send and receive e-invoices securely across Europe.
Automatic format conversion between XRechnung, ZUGFeRD, and Peppol BIS.
Send and receive e-invoices securely across Europe.
Automatic format conversion between XRechnung, ZUGFeRD, and Peppol BIS.
Global Compliance
Support for XRechnung and EU standard EN 16931. Ready for upcoming B2B mandates in Germany and other EU countries (e.g. Belgium).
Why xApproval
Invoice Approval Workflow: Key Features & Benefits
Time savings & efficiency
Reduce invoice processing time by up to 80%
Improved control & transparency
Full visibility into every invoice and approval step
Reduced errors & costs
Eliminate manual data entry and costly mistakes
ERP & accounting integration
Seamless API integration
Security & compliance
Encryption and audit-ready logs
Scalable solution
For SMEs and enterprises
Who Is It For
xApproval is designed for finance teams of all sizes
Accounts Payable teams
Streamline your daily invoice processing workflow
CFOs
Gain visibility and control over cash flow
IT Managers
Easy integration, minimal maintenance overhead
Suppliers & Procurement
Faster payments and better supplier relationships
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