Invoicing REWE: the essentials
Every group company has its own invoicing e-mail address. It is listed in the customer list REWE provides.
Which invoice formats does REWE accept?
REWE takes both unstructured and structured invoices. The channel decides the format.
Accepted
- PDF, one invoice or one credit note per file
- ZUGFeRD, received and processed by the system
- EDIFACT EANCOM INVOIC for suppliers connected by EDI, credit notes through the same message with qualifier 381 instead of 380
Not accepted
- Invoice and annex merged into one PDF file
- More than two PDF files in one e-mail
- Invoices from a sender address other than the registered one
- Invoices sent to the onboarding mailbox, they are not forwarded
EDIFACT EANCOM INVOIC is a format of the recipient. Invoice Portal does not support this standard.
What has to be on the invoice?
Besides the details required by German VAT law, REWE asks for four values that assign the invoice to the right region and the right store.
General invoice details
- The details required by section 14 of the German VAT Act
- Invoice number, invoice date and document type
- Invoice lines, tax rates and totals
Additional requirements from REWE
- Cost centre, ten digits
- GLN of the invoice recipient
- GLN of the goods recipient
- Customer number for the assignment to the REWE region, requested through the onboarding mailbox
Simplified sample view. The colouring shows typical categories of data, not the legal status of each individual field.
How can e-invoices reach REWE?
The e-mail channel requires registration. Without a confirmed start date every invoice is turned away automatically.
PDF or ZUGFeRD to the address of the respective REWE entity, sent from the registered sender address. 30 MB per e-mail at most.
EDI
EDIFACT EANCOM INVOIC. The standard is the paperless EDI INVOIC without a digital signature. Set up through the REWE Group Supplier Portal.
Registration first
Fill in the registration form completely, processing takes three to four working days, after which REWE confirms an individual start date.
Onboarding and rules for the transport mail
At REWE the registration decides whether an invoice is accepted at all.
A complete registration form
An informal e-mail with the addresses is not enough. The form is scanned and processed electronically.
Sender and reply address
Invoices may only come from the registered sender address. Faulty invoices go back to the reply address.
Wait for the start date
Invoices submitted before the start date you were given are turned away automatically and are not booked.
One transaction per e-mail
One invoice with annexes, or one credit note with annexes. Annexes as a separate PDF file or Excel sheet, two PDFs per e-mail at most.
Invoicing address
The customer list carries the registered office. Your usual invoicing address stays as it is, only the e-mail address has to match the entity.
Address changes
Changes to the sender or reply address are reported the same way.
Creating an invoice for REWE with Invoice Portal
ZUGFeRD is among the formats REWE takes and Invoice Portal can produce. Registering the sender address stays a step on your side.
Complete the registration
Submit the registration form to REWE and wait for the confirmed start date.
Produce ZUGFeRD
Create the invoice in Invoice Portal, store the cost centre and the GLNs, create the file and validate it.
Send from the registered address
One invoice per e-mail to the address of the invoiced REWE entity.
Delivery has to come from the sender address registered with REWE. Before you go live, check that the address Invoice Portal uses for your delivery is the one on file there.
Frequent questions about invoicing REWE
Why was my first invoice turned away?
Does REWE accept ZUGFeRD?
How long does registration take?
Can I merge the annex into the invoice?
Do I have to change the invoicing address?
Create e-invoices and send them with confidence
With Invoice Portal you create, validate and send structured e-invoices over the delivery channels we support.
- Certified Peppol access point
- Creation, conversion and validation of structured e-invoices
- Integration over the API and the other interfaces we support
Prefer to write? info@invoice-portal.de · +49 561 56014568
REWE e-invoicing: get the full guide
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