Billing portal for authorities and municipalities
Receive & process e-invoices securely
In addition to our established invoicing portal for companies, we also offer specialized solutions for public clients such as municipalities, states or federal authorities.
Invoice portal for authorities
We offer a comprehensive receipt portal for electronic invoices to public authorities in accordance with the legal requirements of the E-Invoicing Act (XRechnung, EU Directive 2014/55/EU).
Our solution is ideal for municipalities, states, and public institutions that want to efficiently receive, process, and archive electronic invoices.
Scope of services
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Certified Peppol Access Point:
Receive e-invoices directly via the Peppol network – fully integrated and ready to use.
- Flexible receipt channels
Invoices can be received via:- Peppol
- Email with XRechnung attachment
- Web form (manual entry by suppliers)
- Supplier Onboarding & Registration
The authority’s business partners (e.g., service providers, tradespeople) can easily register in the portal. - Free Web Application for Suppliers
Suppliers receive free access to a web portal to create invoices in the correct format and send them directly to the respective authority. - White Label Portal for the Authority
We provide the receiving authority with a customized white label portal – with their own logo, subdomain, user management, and optional integration with specialized processes (e.g., SAP, MACH, SAGE). - XRechnung Viewer and PDF Converter
- Format conversion to customer-specific formats (INVOIC02, etc.)
- Transfer to ERP systems (SAP, NetSuite, SAGE, etc.) for further processing
- Archiving
Benefits for authorities
- Legally compliant receipt according to Section 14 of the German VAT Act (XInvoice Act)
- Reduced manual effort through centralized receipt
- Quick implementation without prior technical knowledge
- Scalable for any government agency structure (institution, city, state authority)
- ISO 27001-certified infrastructure in Germany
Request more information about our billing portal now!
Tel: +49 561-56014568
Email: info@invoice-portal.de
Support for Leitweg ID Assignment
To support public authorities in the structured implementation of electronic invoicing, we have developed the portal https://leitweg-id.de.
There, public institutions can quickly and free of charge generate, manage, and document Leitweg IDs in accordance with the specifications of KoSIT (Coordination Office for IT Standards).
The portal is particularly helpful for:
- Municipalities with complex administrative structures
- Institutions without their own centralized IT syste
- For the uniform and traceable assignment of invoice recipients
The tool is available to all public authorities, regardless of whether they use our portal solution.
What is Leitweg-ID?
Germany has introduced a uniform routing logic. This Leitweg ID enables the invoicing platform to correctly forward the invoice to the contracting authority. The Leitweg ID is a mandatory element in the XRechnung schema. The ID has the following structure:
For centralized uploads, one concept is that the recipient is encrypted as a so-called “Leitweg ID” in the Buyer Reference field. The Leitweg ID specification version 2.1.1 can be found here.
How is the Leitweg ID used?
The Leitweg ID can be used to address incoming e-invoices and, if necessary, forward them to customer account processing systems. To optimize acceptance and manageability for public contracting authorities, their suppliers, and service providers, the federal and state governments have agreed on a uniform XRechnung standard management system. It should be noted that the federal government and some states require the use of the Leitweg ID when sending electronic invoices. The Leitweg ID or another identifier of the invoice recipient is usually passed on to the contractor or service provider (invoice issuer) within a specific order.
