Invoice Portal

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One Invoice-Portal - many possibilities!

Send Invoices to the Federal Government, States and Deutsche Bahn

Countdown until the countywide mandatory alignment with the eInvoicing directive

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Webware offers you an efficient and innovative solution for electronic invoice exchange!

With our e-invoicing solution you can send and receive various electronic invoice formats such as XRechnung, ZUGFeRD and PEPPOL BIS.

As of 18 April 2020, public authorities at state level, as well as states and local authorities, must be able to receive electronic invoices. From 27 November 2020, public authority contractors must also be able to send electronic invoices.

Our solution meets the required EU standards and is certified by the Pan-European Public Procurement On-Line Organisation (PEPPOL) as an Access Point to send electronic invoices in compliance with EU regulations.

Please contact us to get a free trial access to our Invoice Portal: info@invoice-portal.de

 

One portal, many possibilities!

There is an interface to the following nationwide portals:

  • Central invoice receipt platform of the federal government (ZRE)
  • OZG-compliant invoice receipt platform (OZG-RE)
  • Deutsche Bahn -  Portal for organisations
solution for electronic invoice exchange

Find the right solution for your organisation

  • For companies

    Initial Situation 1Solution 1: [web form, upload, monitoring]

    Your company has no ERP system and only wants to send a small number of invoices per month.

     

    Use our web portal to generate electronic invoices in various formats: XRechnung, PEPPOL BIS.
    Other functions: copying or adapting old invoices, uploading invoices in XRechnung or PEPPOL BIS format, monitoring.

    We forward invoices by e-mail or PEPPOL.


    Initial Situation 2Solution 2: [web form, upload, monitoring] + [email/SFTP/API]

    Your company sends many invoices per month and can directly create the requested XRechnung or PEPPOL BIS format in its own ERP system.

     

    An e-mail, SFTP or API interface can be created between your ERP and our PEPPOL Access Point.

     


    Initial Situation 3 Solution 3: [web form,  upload, monitoring] + [email/SFTP/API] + [mapping]
    Your company has an ERP system but cannot send invoices in XRechnung or PEPPOL BIS format.

    Your finance department or ERP system can send us invoices in internal format (TXT, CSV, PDF, XML) via upload, e-mail, SFTP or API interface. 

    A mapping tool converts the invoices into XRechnung or PEPPOL BIS and sends them via e-mail or PEPPOL.

    TXT, PDF or XML mapping can be developed according to customer requirements.

    CSV interface is standardized.


  • For service providers

    Initial Situation Solution

    As a service provider you send invoices on behalf of your customers.

    You can create invoices via the web portal or transfer them automatically via an e-mail, SFTP or API interface. In addition, different authorisation concepts can be provided.  


    Additional functions: Group solution

     

  • For public authorities

    Initial Situation Solution
    You are an authority or public institution and have to be able to receive electronic invoices.

    You will be added to the PEPPOL register through us and therefore comply with the applicable EU directive. An access to the Invoice Portal will be created for you, where you can process your invoices.

    We can convert the invoices from Xrechnung or Peppol BIS format into your private format (e.g. IDOC). 

    Communication can be created via email, sftp or API.


Portal features overview

  • Input of master and invoice data

  • Generation of XRechnung, PEPPOL BIS, CII

  • Invoice upload on the portal (XRechnung, PEPPOL BIS3)

  • XRechnung-, PEPPOL BIS -, CII - Viewer

  • XRechnung, Peppol-BIS -> PDF - Converter

  • Invoices sent by e-mail or PEPPOL Access Point at no extra cost

  • Validation of the XML files for correctness

  • Visualisation of answers or error messages

  • Monitoring and logging of the data transfer

  • Revision safety

  • Authorisation concept

  • SMTP configuration for outgoing email

  • All PEPPOL formats are supported

  • Server location Germany: Hetzner Online GmbH, Datacenter-Park Nürnberg, Datacenter-Park Falkenstein

  • The data centres are certified according to DIN ISO/IEC 27001: further information

More functions

  • Receiving invoices via PEPPOL network

  • SML registration in the PEPPOL network

  • E-mail, SFTP or API interface for invoice transmission between customer and invoice portal

  • Mapping for customised formats (TXT, CSV, PDF, XML)

  • Connection to third-party systems (ERP: SAP, SAGE etc.)

  • Format conversion PEPPOL BIS 3 -> XRechnung

  • Multi-client capability/group solution

  • Electronic archiving

  • Electronic signature

Service overview

XRechnung

The XRechnung is specified as mandatory for the use of e-invoices for all public sector customers in Germany.

The XRechnung standard creates added value for public administration by enabling clear rules and liabilities and thus the basis for the highest possible degree of automation in invoice workflows.

XRechnung is a structured, standardised data record in XML format that can be sent and processed automatically and electronically.

Invoice Portal

The Webware e-invoicing portal can be used for various formats (XRechnung, ZUGFeRD, PEPPOL BIS, SAP Invoice) and legal regulations.

Features:

  • XRechnung-Viewer
  • XRechnung-, ZUGFeRD-Generator
  • XRechnung2PDF
  • Central invoice management
  • Forwarding to invoice recipient
  • Receipt of invoices
  • Format conversion

PEPPOL

Webware Internet Solutions GmbH is a registered member of the OpenPEPPOL Association.

We offer interested buyers and suppliers our service as PEPPOL Access Point Provider.

The solution is a Business-to-Government (B2G) and Business-to-Business (B2B) cloud service.

PEPPOL Access Point

Validator

This online service checks invoice files for XRechnung, ZUGFeRD and PEPPOL BIS compliance.

Webware Invoice Portal has successfully passed the CEF Conformance Test and is listed on the official CEF website.

The "Connecting Europe Facility (CEF)" is a key EU funding instrument for financing infrastructure investment in Europe. CEF eInvoicing provides a test infrastructure that enables service providers and public organisations to check the conformity of their eInvoicing solution with the applicable standard in a specific syntax: ISO/IEC 19845:2015 (UBL 2.1) or UN/CEFACT CII

Invoice Portal is financially supported by the EU Connecting Europe Facility

PEPPOL Access Point

By participating in the UP-Access project, Webware is financially supported by the European Union through the CEF Building Block eDelivery to update its PEPPOL Access Point. Learn more about the current project, technical specifications and the benefits of this update on our project page.

peppol xrechnung

The EURINV project was created with the aim of supporting EDI providers and their customers in the implementation of the European Directive on electronic invoicing (Directive EU/2014/55). Co-funded by the CEF Telecom Calls of the Innovation and Networks Executive Agency (INEA), the EURINV project aims to bring the current cloud solutions to participants in Ireland, Slovakia, Finland, Belgium, Italy, Netherlands, France and Germany.

elektronischen Rechnungserstellung

EDI Electronic Data Interchange

We are pleased to inform you that Webware Internet Solutions GmbH has entered into a partnership with TESISQUARE®. TESI e-Integration is a cloud-based B2B solution that offers improved efficiency and collaboration for cross-company processes. The solution includes multi-format and multi-protocol Data Exchange Management.