Hessen e-invoice

Summary:

Service providers for public clients in Hesse have the option of sending e-invoices to public clients in Hesse from 18 April 2020 within the framework of the legal requirements.
If the contracting authority does not inform you of this on its own initiative, please ask the respective contracting authority for details on sending e-invoices and the transmission method to be used. Invoices can be sent in various formats, at least by email.
From 18 April 2024, suppliers to contracting authorities in Hesse must only issue e-invoices. This has already been possible since 18 April 2020, but will now be mandatory.
For the state of Hesse, the XRechnung invoice standard or any standard that conforms to the EU standard must be used. Two syntaxes are also permitted:
Universal Business Language (UBL) and
UN/CEFACT Cross Industry Invoice (CII)
The use of Peppol is not yet possible in the Hessian state administration.

Transmission channels:

• E-mail
  The e-invoice can currently only be sent by the invoice issuer by e-mail to the
  mailbox with the following address: e-rechnung@ekrw.hessen.de

Formats:

• XRechnung
• ZUGFeRD
• Peppol

Exceptions:

There are certain cases in which the obligation to issue invoices electronically does not apply (§3 (4) E-Rech-V):

Cash and immediate payments,
Exceptions according to § 8 or hardship regulations of § 9 E-Rech-V,
Invoices from direct orders without an award procedure up to € 1,000 excluding VAT,
Proceedings of the courts and public prosecutor’s offices.