Convert XRechnung to PDF
From 2025, every company in Germany must be able to receive and process electronic invoices.
Why convert XRechnungen to PDF?
Converting an XRechnung into a PDF document is not technically or legally required, but can be useful for several reasons:
- Readability for people
PDFs are easily accessible and understandable for all employees without the need for special software. - Internal approval processes
Many companies have approval processes in which invoices are checked by people. PDF offers a practical solution here.
Maintain your existing workflows by converting electronic invoices to PDF
- When it comes to XRechnung processing, companies encounter a common problem: many ERP systems cannot process electronic invoices directly. This can make it difficult to implement new processes and cause additional costs.
- In order not to change your established workflows and still utilise the advantages of electronic invoicing, we offer the option of converting electronic invoices into the widely used PDF format. This solution allows you to keep your existing workflows unchanged while benefiting from the advantages of digitisation.
- This process is fully automated and integrates seamlessly into your existing systems.
Receipt of e-invoices:
You can continue to receive invoices as usual and define forwarding rules on your email server. This means that every email with .an XRechnung attached is automatically forwarded to the Invoice Portal, ensuring seamless processing.
Use the Peppol network for the secure and standardised exchange of electronic invoices.
Processing and forwarding:
After receipt in the Invoice Portal, invoices go through the following steps:
- Validation
Checking the invoice for accuracy and completeness. - Conversion to PDF
Conversion of the invoices into a PDF document to leave your existing workflows unchanged. - Forwarding via e-mail
Sending the converted invoices to the end user so that your existing checking and approval processes can continue seamlessly.
Handling attachments in e-invoices:
Electronic invoices can contain attachments in various formats (Excel, Word, PDF, JPG) that are embedded in the XML data. Our portal processes these attachments as follows:
- Separate attachments: Extraction and sending of the attachments as separate files to the user.
Integration: Provision of the attachments via SFTP or API for seamless integration into your ERP system
Convert XRechnung to PDF – test now for free!
The supported formats include :
ZUGFeRD CII 1.0, 2.0.1, 2.1, 2.1.1, 2.2 (XRechnung, EN16931)
XRechnung (CII oder UBL) 1.2.2, 2.0.1, 2.1.1, 2.2.0, 2.3.1, 3.0.1
Peppol BIS, PINT
We also offer you various reception channels:
Peppol
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Why do we offer the conversion of ZUGFeRD invoices to PDF?
1. The ZUGFeRD format consists of two components:
- PDF file: This contains the visual appearance of the invoice.
Machine-readable XML file: This contains the structured data required for automatic processing and archiving. - The XML file is crucial for legal and tax purposes, as it forms the basis for the electronic processing of invoice data. By converting to PDF, we ensure that both the visual representation and the structured data are correct and fully available.
2. ZUGFeRD invoices can contain attachments that are either directly in ZUGFeRD format or embedded in the XML file. These attachments can include various file formats such as Excel, Word, PDF or JPG.
Our solution extracts all attachments from the ZUGFeRD invoices and makes them easily accessible for you.
Here’s an example of errors that could go undetected in a ZUGFeRD invoice:
- The PDF file contains the amount of €800, while the attached XML file contains the amount of €1000.
- If you approve the invoice based on the PDF file, but the XML file is machine-processed and imported into an ERP system, this can lead to errors.
The differences between PDF and XML can easily be overlooked. It’s therefore especially important to check the contents of the XML file, not just the PDF file.
Only have a PDF invoice?
Go the other way: convert PDF invoices to Peppol BIS or XRechnung and send them as compliant e-invoices.
